How to Get Parents & the Community Involved in Sports Day 2025

A thriving Sports Day doesn’t happen in isolation - it’s powered by an enthusiastic school community. When parents, carers and local partners roll up their sleeves, the day runs smoother, feels more celebratory and raises more money for PE. Below you’ll find practical, UK-friendly strategies to boost parent engagement, secure local support and turn Sports Day 2025 into a true whole-school triumph.

1. Explain Why Their Help Matters

Parents are far more likely to volunteer if they understand the impact:

• Safety & supervision – more adults mean well-managed events and shorter wait times between races.

• Role-modelling – pupils love seeing grown-ups value sport and health.

• Fundraising success – extra hands at stalls, raffles and the Sports Gadget Shop translate directly into new PE equipment.

Send a short email or flyer outlining these benefits and inviting parents to be part of the team.

2. Offer Clear, Bite-Sized Roles

Rather than a generic “please help”, list specific tasks with realistic time blocks:

Tip: Use an online sign-up sheet so parents can choose and commit early.

3. Warm Them Up Long Before the Whistle

a) Save the Date Notice

Send one at least six weeks ahead—early diaries fill quickly!

b) Social Media Countdown

Post weekly updates on the school’s Facebook / Instagram: race previews, gadget sneak peeks, call-outs for volunteers.

c) PTA Planning Evening

Host a short after-school meeting (with tea and biscuits) to brainstorm extra fundraising ideas - many minds make light work!

4. Turn Fundraising into Family Fun

Sports Gadget Shop

Why it works: No upfront spend, exciting gadgets pupils love, and the school keeps the profit. Position the stall near the finish line so families browse while cheering on races.

Other tried-and-tested ideas to run alongside:

• Parent–Pupil Relay Sponsorship – families team up, collect pledges per lap.

• Healthy Bake Sale – sporty-themed fruit kebabs, flapjacks and protein balls.

• “Beat the Teacher” Challenge – parents donate for a chance to dribble past the PE lead or serve an ace against the headteacher.

5. Create Participation Moments for Adults

Even non-sporty parents like to join in when the atmosphere is right:

• Parents’ Three-Legged Dash – guaranteed laughter (keep it short and optional!).

• Family Obstacle Course – pairs tackle tunnels, hoops and balance beams together.

• Cheer Crew Competition – house points for the loudest, most positive chants.

These moments foster community spirit and keep spectators engaged between children’s events.

6. Invite Local Clubs & Businesses

• Approach sports clubs (football academies, dance studios, martial arts schools) to run taster stations.

• Ask business sponsors for small donations or raffle prizes; offer a thank-you banner or programme mention in return.

• Partner with a local running shop to provide complimentary shoe-fit checks or warm-up demos.

Local partners broaden the event’s appeal and often return in future years.

7. Finish Strong: Celebrate & Say Thanks

• Mini Awards Ceremony – include certificates for volunteers as well as pupils.

• Social Media Shout-outs – post photos (with permission) and tag helpers and sponsors.

• Follow-Up Newsletter – share funds raised, how the money will enhance PE, and a link to pre-order next term’s Sports Gadget Shop items.

Recognition turns one-off helpers into regular supporters.

Ready to Rally Your Community?

1. Send that early call-out and watch volunteer slots fill.

2. Book your zero-risk Sports Gadget Shop kit—the simplest, most engaging way to raise money on the day.

3. Celebrate every contribution, big or small, and your Sports Day 2025 will shine brighter than ever.

👉 Explore the Sports Gadget Shop fundraising kit now: popcorneducation.co.uk/sportgadgetshop